Knowledge collection
Guides
These guides help teams make an email operating decision they can check. Begin with the email audit template for a structured review of list health, consent, authentication, sending practice, automation and content. Every check states how to test it and what constitutes a pass, warning or failure. The pre-send checklist applies a smaller review to an individual campaign, while the domain-reputation guide orders the work when Gmail delivery has deteriorated. Static tables and ungated downloads keep the process usable outside the interactive tools.
For lifecycle teams, next best action connects an eligible profile with an appropriate action, including waiting. For agencies, qualification and cohort reporting turn that decision into an accountable client workflow. Healthcare guides add the marketing-definition, consent, vendor and measurement questions that a patient-engagement program must resolve. Read each guide with its dated sources and your own operating context. Record the baseline before making a change, preserve suppression history, and use explicit stop conditions to decide whether the next step is justified.
Start with the collection pillar.
Google Postmaster Tools v2: What Changed, What Replaced Domain Reputation, and How to Read Compliance Status
Understand Postmaster Tools v2: 8 dashboard mappings, compliance checks, setup and API dates, checked against Google documentation.
How to Recover a Bad Domain Reputation with Gmail: A Six-Week Timeline and Checklist
A six-week plan to recover Gmail domain reputation: what Postmaster v2 shows instead of the old scale, the 7-day rule, weekly steps, and what not to do.
Email Marketing Audit Template (Free): List Health, Deliverability, Automation and Consent in 48 Checks
A free, ungated email audit template: 48 checks across list health, consent, authentication, sending, automation and content, each with a pass threshold.
Next Best Action for Email Teams: 12 Worked Examples (Not Enterprise Slides)
Next best action explained for email teams without enterprise tooling: a definition, the decision waterfall, 12 worked examples and how to measure uplift.
Pre-Send QA Checklist: 25 Checks That Prevent "Oops" Emails (Plus Three Apology Templates)
A 25-point pre-send checklist for email teams: audience, headers, content, timing, compliance and measurement, plus three apology templates.
HIPAA-Compliant Email Marketing: Which Metrics You Can Track Without Pixels, and What the Rules Actually Say
What HIPAA's marketing rule says (45 CFR 164.501, 164.508), when a BAA is needed, what the 2024 tracking ruling changed, and which metrics are safe.
Patient Recall Systems: How They Work, Message Samples, and What to Automate
How patient recall systems work: due-date logic, outreach cadence, channel consent, message samples that stay HIPAA-safe, what to automate, how to measure.
How to Qualify a Client's Email List Before Promising Results: A 30-Minute Script for Agencies
A 30-minute qualification script for agencies: nine questions, six data points, red flags that end the engagement, and pricing from the answers.
Agency Client Reporting for List Revival: The Cohort Report Template, Section by Section
A client-facing cohort report for dormant-list reactivation: seven sections, the metrics in each, attributed vs incremental labeling, free template.